Abila

MIP Fund Accounting for Nonprofits and Government Agencies

Gain more time to focus on your cause

MIP Fund Accounting is a configurable fund accounting solution that allows you to report and track information that is most important to you, your board and your supporters. To help you deliver on your mission, our solutions can change and grow with you through your most difficult of fund accounting, human capital management and payroll decisions alike.

With more than 30 years of experience, we pride ourselves on understanding what it means to be an accountant in a nonprofit organization or government agency.

MIP Fund Accounting can help you:

  • Stay organized – Transactions, budgets, and reports are delivered in a way that works for you
  • Make informed decisions – Track budget progress throughout the year by creating “what-if” scenarios
  • Stay connected – Work on the road with a mobile app that allows you to view key information and perform quick tasks
  • Be prepared – Breeze through your audit process with standard and custom reports

Abila MIP Fund Accounting Overview

Fraud detection with Abila MIP Fund Accounting

Stay Connected with MIP Mobile

Did you know that MIP allows you to go on the road without losing access to the information most important to your job?

Learn More

Order MIP Fund Accounting Checks & Forms

MIP Checks and Forms offers a variety of products and is the only authorized source that is guaranteed to be 100% compatible with your MIP Fund Accounting software. Call 800-994-1351 or order online today!

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What's New in Abila MIP Version 2015.1?

You're pressed for time, with limited resources and staff to serve your mission. With this release, we've improved MIP's ability to inform you of changes to your organization's financials, as well as advise you on how and where to take action.

IMPROVED FUNCTIONALITY TO INFORM AND ADVISE
  • Address complex, advanced reporting needs much more quickly and simply with the Advanced Reporting module, with DrillPoint.
  • Easily track spending against planned budget with a budget tolerance alert. Set a percentage to budget threshold for your organization and receive notifications when spending hits or exceeds this mark.
  • Spend less time troubleshooting and correcting import files. With this release, the rows of your import file that are generating errors are clearly identified in an exception file, so you can easily fix them and reimport.
COMPLIANCE UPDATE
  • In accordance with industry standards, Payroll users will now see a pre-note lead time of 3 banking days.
CONTINUED SECURITY ENHANCEMENTS
  • Masking of both employee and vendor Social Security Numbers

What's New in Abila MIP Version 2014.6?

Our most recent release, 2014.6, provides users with tools to prevent fraud within their organizations. Fraudulent activity can occur in an organization every day, with the people you trust most. The new features this release delivers will help you put the day-to-day processes in place to help you detect and deter fraud and take action before it is too late:

ABILA MIP - FRAUD DETECTION FUNCTIONALITY
  • Alerts are created to keep users informed about important activities going on within the application. This includes potential day-to-day fraudulent activities that might otherwise go unnoticed.
  • Auditors can more easily navigate your organization's records and access key information on MIP users and their job function. This can help pinpoint suspicious activity or rights abuse within the organization.
  • Ensure terminated employees are no longer allowed to access MIP. Lock out former employers to prevent them from being able to commit fraudulent or damaging activity.
  • Organizations are at risk for fraudulent activity when single users consistently work with a vendor for an extended period of time. Easy visibility to specific user and vendor relationships can be very helpful for internal investigation and audit purposes.
  • MIP Fund Accounting Version 2014.6 allows you to prevent users who should not have access, from being able to view actual account numbers.
  • Your organization can decide to have users be forced to change their passwords at specific times or time intervals.
  • With custom payroll vouchers now available in email format, a full digital trail allows you to track where payroll information is sent.

What's New in Abila MIP Fund Accounting Version 2014.5?

This tax release contains state withholding tax formulas for the state of Wisconsin. This information is based on changes to tax withholding formulas taking effect on April 1, 2014.

Reminder: to complete the tax update process you may need to manually update your state unemployment tax and/or other tax code rates, wage limits and/or amounts.

Enhancements have been made to our Human Resources and Employee Web Services modules as follows:

Human Resources
  • There are new queries for the Timesheet Submit Log and Leave Requests.
  • The new Timesheet Form VI is an additional option for the default timesheet in Employee Web Settings.
Employee Web Services
  • A new timesheet form (VI) has been added that allows employees to enter time in a grid format. The grid shows all days in a pay period, and all valid cost center and wage code combinations.
  • A new form has been added in the Personal menu that allows employees to add their own dependent information.
  • Staff Timesheet Pivot Table now has a filter called 'Role' that allows you to filter the table to show only the employees for which you are the manager, supervisor, or secondary supervisor.
  • The timesheet Entry Log now includes changes to cost centers and earnings codes.

What’s New In Abila MIP Version 2014.3?

Abila MIP version 2014.3 tax release contains state withholding tables that will be effective for the 2014 calendar payroll year. Changes in state withholding tax formulas apply to:

  • Illinois
  • Oklahoma
  • Oregon
  • Massachusetts
  • Michigan
  • North Dakota
  • Puerto Rico
  • Vermont

What's New in Abila MIP Version 2014.1?

Abila MIP version 2014.1 tax release contains federal withholding tables that will be effective for the 2014 calendar payroll year. The release also contains the latest Federal published tax information, as of 12/11/13.

  • The Social Security wage base increased to $117,000 and the Employee Social Security withholding rate remained 6.2%.
  • The withholding allowance and the percentage method income tax withholding tables were updated.
  • The nonresident alien salary gross up increased.

Additionally, changes in state withholding tax formulas apply to:

  • California
  • Connecticut
  • Delaware
  • Kansas
  • Kentucky
  • Maine
  • Minnesota
  • New Mexico
  • New York
  • North Carolina
  • Rhode Island

Human Resources Module

  • HR Processes now allows you to add a process on multiple dates.  For example, an annual performance review can be added one time but the process can reoccur each year.

The new fields related to emailing payroll vouchers are added to Details> W2/Voucher tab.


What's New in Abila MIP Version 2014?

Abila MIP Version 2014 provides Major updates to the Abila MIP Mobile App.  Other enhancements have been made to Accounts Receivable Billing, Accounts Payable, and include the ability to email Payroll Vouchers.

 Download What's New in MIP version 2014

ABILA MIP MOBILE ENHANCEMENTS

  • Interactive Reports provide users with the ability to review their Balance Sheet and Statement of Revenues and Expenditures with drill down functionality.
  • Interactive Reports allow users to view custom report formats created in the desktop version of MIP for the Balance Sheet and Statement of Revenues and Expenditures.
  • Interactive Reports can be viewed on the mobile device or exported to Excel or PDF for sharing with others.
  • MIP Reports allow users to review their General Ledger Analysis reports directly on their mobile device or in Excel.
  • Users with the available security rights are able to clear User Seats directly from their mobile device.
  • Hosted MIP users can view logs of recent backups of their MIP database hosted by Abila.
  • On-premises users have the ability to initiate a backup their MIP database directly from their mobile device.

ACCOUNTS RECEIVABLE AND BILLING ENHANCEMENTS

  • New reports are available for Accounts Receivable Billing updates include: calculated invoices, calculated finance charges and calculated invoices and finance charges.
  • The pre-payment process has been enhanced to a better user experience.
  • The addition of a prepayment Transaction Source Code has been created for use with distribution codes.
  • Prepayments can no longer be made In Accounts Receivable Credits; users must go through Accounts Receivable Receipts. 

ACCOUNTS PAYABLE ENHANCEMENTS

  • Users are able to reverse the voids of individual items in a voided batch.
  • Users are able to edit an unposted batch and access the session if a check is voided by mistake.

ALSO INCLUDING THE ABILITY TO EMAIL PAYROLL VOUCHERS


What's New in Abila Human Resources Version 2014?

Please note: You must be on the Abila MIP Fund Accounting v2014.0 or higher before upgrading HR and EWS to v2014.0.0

HUMAN RESOURCE ENHANCEMENTS

  • The Check For Updates menu item in Help is no longer available.  Future updates to the HR product will be made available via Abila Auto Update.
  • Timesheet Approver is now an option in the Employee info query.
  • Users will now see a Required checkbox if an HR Process is set as required in the HR Processes setup.
  • A Process Log is now created when Regular/Supplemental Timesheets are loaded in HR. This will allow users to see who and when timesheets were loaded.
  • Audit records are created when HR processes are assigned to employees. 
  • When job codes are assigned to employees the exempt and OT eligible defaults flow through to the employee record.
  • Mass updates can now be made to EWS Employee Web Settings.  Mass update options include: Default Cost Center, Default Earnings Code, Default OT Earnings Code, Cost Center for OT, Default DT Earnings Code, Default Leave Cost Center, Default Earnings Code for Leave, Timesheet Approver.
  • Double Time is now included as a part of the Earn|Def map in the timesheet import process.
  • Employee Certifications that are expired are now grey so you can tell which ones are expired which ones are active.
  • The Report Writer now has a default data set for HR processes.
  • The Web Timesheet by Cost Center Report now has a grand total on the report.

What's New in Abila Employee Web Services Version 2014?

EMPLOYEE WEB SERVICES ENHANCEMENTS

  • The Timesheet I now has the option to have OT and no Unpaid Breaks
  • When an HR process is assigned to a user, the user will receive a message in the message center alerting them of the task to complete.
  • A message will be sent to the employees’ message center one week prior to the start date of a leave request.  This will keep employees from forgetting to enter their leave time for an approved leave request.
  • Travel Date has been changed to Expense Date to better describe all expense entries in the expense entry form.

To help you deliver on your mission, MIP Fund Accounting is a configurable fund accounting solution that allows you to report and track information most important to you, your board, and your supporters.

MIP Fund Accounting gives you the freedom to build a customized system to meet your specific needs while maintaining the flexibility to add modules as your organization grows.

 

MIP Fund Accounting module overview

 Download module overview

Customer Story: Spanish Peaks Behavioral Health Centers

Spanish Peaks Behavioral Health Centers in Pueblo, Colorado, has been treating people who suffer from behavioral health issues for more than fifty years. They do this with the help of Medicaid funding, as they serve everyone who walks in, no matter their age or situation, whether the patient can pay or not. Spanish Peaks provides their local community with crisis intervention, clinicians, addiction and substance abuse treatments, school-based treatment systems and residential units.

Currently, MIP Fund Accounting software is used at Spanish Peaks to keep track of the General Ledger and complete financial reporting. Moreover, the organization takes advantage of the Billing module. Since the organization has seen so much improvement to their processes, the Human Resources department is now looking into implementing the Payroll module for their use. Before MIP, Spanish Peaks' staff efforts were spent manually creating reports and mining data because their previous software was difficult to manage and lacked the capability to import data. Since implementing MIP, Spanish Peaks has been able to refocus that time to grow their program.

"With financial reports, it takes me about five minutes in MIP, but it would take me literally months with our old system."
Paige Burkes, D Chief Financial Officer, Spanish Peaks

Click to download this case study →

Angela Hester, CFO : Signal Centers

David Elizondo, CFO : Easter Seals : Rio Grande Valley

Karen Kelly, Executive Director : Homer Senior Citizens, Incorporated

Check with your sales reps for system requirements for our cloud or on premise solutions.

Abila MIP Fund Accounting System Requirements

Effective 7/1/2014

Server Hardware and Software Requirements for the Abila Private Cloud

Operating System (Choose One)

  • Windows 8.1 (32-bit and 64-bit) Standard edition or greater
  • Windows 8 (32-bit and 64-bit) Standard edition or greater
  • Windows 7 (32-bit and 64-bit) - SP1 Professional edition or greater
  • Windows Server 2012 (32-bit and 64-bit)
  • Windows Server 2008 R2 (32-bit and 64-bit) - SP1

Note: The latest service pack is recommended.

Additional Supported Server/Workstation Operating Systems and SQL Servers: While these Operating Systems and SQL Servers are not recommended as highly as the ones listed above, the Abila Customer Support team will troubleshoot and help to the best of their ability. Should an Abila software defect be discovered on these Systems, Abila will attempt to resolve the problem in a future release or will suggest a viable workaround. Abila will give prior notice before ending its support of these systems.

  • Microsoft Windows Server 2008 (32-bit and 64-bit) - SP2 - Supported but not recommended
  • Microsoft Windows Vista Business (32-bit and 64-bit) - SP2
  • Internet Browser Requirement
    • Microsoft Internet Explorer Version 8
    • Microsoft Internet Explorer Version 9
    • Microsoft Internet Explorer Version 10
    • Microsoft Internet Explorer Version 11
  • Internet Bandwidth
    • 36K bandwidth per user connection

For On-premises users, please note the additional System Requirements Below:

You should meet or exceed the following system requirements for Abila MIP Fund Accounting. Also note the optional Alerts (IIS) Server requirements at the end of this document.

Server: Any computer that is running the Microsoft SQL Server, which houses the MIP database(s).  This server computer could also be used as a workstation.

Server Hardware and Software Requirements

Operating System* (choose one)

  • Windows Server 2012 R2 (32-bit and 64-bit)
  • Windows Server 2012 (32-bit and 64-bit)
  • Windows Server 2008 R2 (32-bit and 64-bit) - SP1
  • Windows 8.1 (32-bit and 64-bit)
  • Windows 8 (32-bit and 64-bit)
  • Windows 7 (32-bit and 64-bit) - SP1

Note: The latest service pack is recommended. **See below for additional supported operating systems.

SQL Server** (choose one)

  • SQL Server 2012 (32-bit, 64-bit, and Express) – SP1
  • SQL Server 2008 R2 (32-bit, 64-bit, and Express) – SP2

Note:The latest service pack is recommended and Advanced Services can be installed with the Express version of Microsoft SQL. *See below for additional supported SQL Servers.

Note: The SQL Server, regardless of version of type, must be installed using mixed-mode authentication.

Note: For systems with the Advanced Security module, full Microsoft SQL (32-bit or 64-bit) is recommended to avoid database constraints when using the Advanced Organization Audit.

Processor (CPU)

  • 2.0 GHz or faster. Dual Core or greater is preferred.

Note: Larger networks and databases require faster processors.

Framework

  • Microsoft .NET Framework 4.5, Full Profile.

Note: You must install this framework before running the Abila MIP Server installation.

Memory (RAM)

  • 8 GB recommended. More memory may be required for larger databases.

Note: Please refer to your SQL Server requirements.

Available Disk Space

  • 16GB recommended.

Note: Hard Disk Space will need to increase as your database size increases. For systems with the Advanced Security module, additional space may be required depending on setup of Advanced Organization Audit.

Media, Optional

  • DVD ROM drive (Web-based product downloads are primarily utilized.)

Connectivity

  • Internet accessible with the latest browser service pack.

Additional Notes

  • A RAID array should be installed and configured depending on your tolerance for disk failure. Microsoft recommends that write-caching capabilities of disk controllers be disabled (unless the manufacturer specifically specifies SQL Server database compatibility).

Workstation(s): Any end-user computer that is running Abila MIP and/or the HR Management module for Abila MIP.

Workstation Hardware and Software Requirements

Operating System* (choose one)

  • Windows 8.1 (32-bit and 64-bit) Standard edition or greater
  • Windows 8 (32-bit and 64-bit) Standard edition or greater
  • Windows 7 (32-bit and 64-bit) - SP1 Professional edition or greater
  • Windows Server 2012 (32-bit and 64-bit)
  • Windows Server 2008 R2 (32-bit and 64-bit) - SP1

Note: The latest service pack is recommended.

Framework

  • Microsoft .NET Framework 4.5, Full Profile.

Note: You must install this framework before running the Abila MIP Workstation installation.

Processor (CPU)

  • 2.0 GHz or faster. Dual Core or greater is preferred.

System Memory (RAM)

  • 4 GB minimum. 8 GB recommended for optimal performance.

Available Disk Space

  • 3 GB minimum. 5 GB recommended for optimal performance.

Note: Please refer to your Operating System requirements.

Video Adapter

  • Capable of 1024x768 resolution (1280x1024 resolution optimal)
  • 32-bit color

Printer

  • Laser printer (local or network)

Connectivity

  • Internet accessible with latest browser service pack.

Note: For systems with the Visual Analyzer module - Windows Internet Explorer 10 is recommended.

Email

  • An email system that is compliant with 32-bit MAPI is required for immediate emailing of reports and report binders within the system and Electronic Recquisitions.
  • SMTP emailing is supported for alerts, emailing of forms and scheduling emails to be sent using the Scheduler module.

*Additional Supported Server/Workstation Operating Systems and SQL Servers: While these Operating Systems and SQL Servers are not recommended as highly as the ones listed above, the Abila Customer Support team will troubleshoot and help to the best of their ability. Should an Abila software defect be discovered on these Systems, Abila will attempt to resolve the problem in a future release or will suggest a viable workaround. Abila will give prior notice before ending its support of these systems.

  • Microsoft Windows Server 2008 (32-bit and 64-bit) - SP2 - Supported but not recommended
  • Microsoft Windows Vista Business (32-bit and 64-bit) - SP2

Note: Support of Windows Vista Business will discontinue with the 2015 spring release.

  • Microsoft Windows SQL Server 2008 (32-bit and 64-bit) – SP3 – supported but not recommended
  • Microsoft Windows SQL Server 2005 (32-bit and 64-bit) – SP4 – supported but not recommended

Optional, Alerts and EWS (IIS) Server: The EWS module and Real time Alerts feature requires a server running IIS on the network. We do not recommend that it be installed on the same machine running SQL server. It cannot be installed on a domain controller. In addition, it should not be installed on a Mail/Exchange server.

Hardware and Software Requirements

Socket (CPU)

  • 3.1 GHz (64 bit processor or faster. Multi-core)
  • 2.0 GHz or faster. Dual Core or greater is preferred.
  • 1.4 GHz (64 bit processor for Single-core)
  • 1.3 GHz (64 bit processor for Multi-core)
  • Hard disk 60 GB system partition

Note: Itanium processor not supported.

Memory (RAM)

  • 4 GB minimum. 16 GB or greater is preferred.

Network Components

  • 10/10/100 base
  • Gigabyte Ethernet adaptor

Operating System (choose one)

  • Windows Server 2012 R2 (64-bit)
  • Windows Server 2012 (64-bit)
  • Windows Server 2008 R2 (64-bit) - SP1
  • Windows 8.1 (64-bit) Standard edition or greater

Note: The latest service pack is recommended.

Note: If IIS Web Server is on a machine using a Windows 8.1 Operating System, the system has a 10 concurrent connection limitation. This is a known Microsoft restriction when using Windows 8.1 as the Alerts Server.

.NET Framework

  • Microsoft .NET Framework 4.5 Full Profile

Note: You must install this framework before running the Abila MIP installation.

Internet Information Services (IIS)

  • IIS 7.5 or higher (This installation wizard will prompt you to install IIS 7.5, if it is not already installed.)